Jefferson Club Condominium Association

Effective Date: January 1, 2025

Jefferson Club Condominium Association, Inc. ("Association," "we," "us," or "our") is committed to protecting the privacy of our unit owners, residents, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our owner portal, in accordance with Florida law.

1. Information We Collect

We may collect the following types of information:

• Personal Information: Name, address, email address, phone number, unit number, and other contact information you provide when registering for the owner portal or contacting us.
• Financial Information: Payment information when processing assessment payments (processed through secure third-party payment processors).
• Usage Data: Information about how you access and use our website, including IP address, browser type, pages visited, and time spent on pages.

2. How We Use Your Information

We use the information we collect to:

• Provide access to official association records as required by Florida Statute 718.111(12)
• Process assessment payments and maintain financial records
• Send notices of meetings, elections, and other official association communications as required by the Florida Condominium Act
• Respond to your inquiries and requests
• Maintain the security and functionality of our website
• Comply with Florida Condominium Act requirements and other applicable laws

3. Disclosure of Your Information

We may share your information in the following circumstances:

• With Service Providers: Property management companies, accountants, attorneys, and other vendors who assist in association operations
• As Required by Law: To comply with Florida Statute 718.111 regarding official records access and other legal obligations
• With Other Unit Owners: Certain information may be available to other unit owners as required by Florida law (e.g., owner directory information for official association purposes per §718.111(12)(c)5)

4. Protection of Sensitive Information

In accordance with Florida Statute 718.111(12)(c)6, we protect certain sensitive information from disclosure, including:

• Social Security numbers, driver's license numbers, and passport numbers
• Bank account numbers, debit/credit card numbers, and other financial account identifiers
• Medical records and information related to physical or mental health
• Personal identification numbers (PINs) and passwords
• Information protected by attorney-client privilege
• Electronic security measures that if disclosed would compromise building or unit security

5. Your Rights Under Florida Law

As a unit owner, you have the right to:

• Inspect and copy official records pursuant to Florida Statute 718.111(12)
• Request that we correct inaccurate information in your owner record
• Opt out of receiving non-essential communications
• Access the owner portal to view documents required to be posted under Florida law
• Request that your contact information be excluded from the unit owner directory (except for your name and unit designation)

6. Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information. The owner portal is password-protected and accessible only to registered unit owners and authorized association employees, as required by Florida Statute 718.111(12)(g). We provide unique usernames and passwords to unit owners upon written request.

7. Third-Party Links

Our website may contain links to third-party websites, including government resources and regulatory agencies. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

8. Data Retention

We retain records in accordance with Florida Statute 718.111(12)(b), which requires permanent retention of certain documents (such as the Declaration and amendments) and seven-year retention for others (such as financial records, meeting minutes, and contracts).

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of any material changes by posting the new policy on this page with an updated effective date.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Jefferson Club Condominium Association, Inc.
Email: jeffersonclubcondoassoc@gmail.com
Phone: (941) 250-7183

Effective Date: January 1, 2025

Welcome to the Jefferson Club Condominium Association website. By accessing or using this website, you agree to be bound by these Terms of Use and all applicable Florida laws. If you do not agree to these terms, please do not use this website.

1. Purpose of Website

This website is maintained by Jefferson Club Condominium Association, Inc. ("Association") in compliance with Florida Statute 718.111(12)(g) to provide unit owners with electronic access to official association records and to facilitate communication within our community. Effective January 1, 2026, Florida law requires condominium associations with 25 or more units to maintain such a website.

2. User Eligibility and Access

Public Areas: General information about the Association is available to all visitors.

Owner Portal: The password-protected owner portal is restricted to:

• Current unit owners of Jefferson Club Condominium
• Authorized representatives of unit owners (with proper written documentation)
• Association employees and board members acting in their official capacity

This restriction complies with Florida Statute 718.111(12)(g), which requires that official records posted to the website be maintained in a password-protected electronic location inaccessible to the general public.

3. Account Responsibilities

If you are granted access to the owner portal, you agree to:

• Provide accurate and current information during registration
• Maintain the confidentiality of your unique username and password
• Notify the Association immediately of any unauthorized use of your account
• Not share your login credentials with non-owners or unauthorized persons
• Accept responsibility for all activities that occur under your account

4. Permitted Use of Official Records

In accordance with Florida Statute 718.111(12)(c), official records accessed through this website:

• May be used for purposes reasonably related to your ownership interest in the condominium
• May not be used for commercial purposes unrelated to the Association
• May not be sold, distributed, or used for commercial solicitation without express written Association approval
• Shall not be used to harass, threaten, or intimidate other unit owners, board members, or association personnel

The Association may charge reasonable fees for copies of records in accordance with §718.111(12)(c).

5. Prohibited Conduct

Users of this website agree not to:

• Attempt to gain unauthorized access to any portion of the website, owner portal, or association records
• Use any automated system, software, or process to access the website in a manner that exceeds reasonable use
• Upload viruses, malware, or other harmful code
• Interfere with the proper functioning of the website
• Impersonate another person or misrepresent your affiliation with the Association
• Violate any applicable local, state, or federal law, including the Florida Condominium Act
• Use information obtained from the website to facilitate identity theft or fraud

6. Intellectual Property

The content, design, and functionality of this website are the property of Jefferson Club Condominium Association or its licensors and are protected by applicable intellectual property laws. You may not reproduce, distribute, or create derivative works without our express written permission, except as permitted for personal, non-commercial use reasonably related to your ownership interest.

7. Document Accuracy and Official Records

While we strive to ensure all documents posted on this website are accurate and current per Florida Statute 718.111(12)(g), the official versions of all governing documents are those recorded with the appropriate Florida county recording office. In case of any discrepancy between documents on this website and recorded documents, the recorded documents shall control. The Association posts documents within 30 days of receipt or creation as required by law.

8. Disclaimer of Warranties

This website is provided "as is" and "as available" without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, or non-infringement. The Association does not warrant that the website will be uninterrupted, error-free, secure, or free of viruses or other harmful components.

9. Limitation of Liability

To the fullest extent permitted by Florida law, including but not limited to §617.0831 (relating to director and officer liability for not-for-profit corporations), the Association, its board members, officers, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of this website or any information obtained through it.

10. Indemnification

You agree to indemnify, defend, and hold harmless the Association, its board members, officers, employees, agents, and property management company from any claims, damages, losses, costs, or expenses (including reasonable attorneys' fees) arising from your violation of these Terms of Use, your use of this website, or your violation of any rights of another party.

11. Governing Law and Venue

These Terms of Use shall be governed by and construed in accordance with the laws of the State of Florida, including the Florida Condominium Act (Chapter 718, Florida Statutes) and the Florida Not For Profit Corporation Act (Chapter 617, Florida Statutes). Any legal action or proceeding shall be brought exclusively in the state or federal courts located in the county where the condominium is situated.

12. Dispute Resolution

Before initiating any legal action, disputes related to this website, official records access, or association matters shall be subject to the mandatory non-binding arbitration and pre-suit mediation requirements of Florida Statute 718.1255, where applicable. The Division of Florida Condominiums, Timeshares, and Mobile Homes provides arbitration and mediation services for qualifying disputes.

13. Modifications to Terms

The Association reserves the right to modify these Terms of Use at any time. Changes will be effective upon posting to this website. Your continued use of the website after changes are posted constitutes your acceptance of the modified terms. We encourage you to review these terms periodically.

14. Termination of Access

The Association may terminate or suspend your access to the owner portal at any time for:

• Violation of these Terms of Use
• Sale, transfer, or other disposition of your unit
• Foreclosure or other legal proceeding affecting your ownership
• Any other reason permitted by Florida law or the Association's governing documents

Access rights terminate automatically when you are no longer a unit owner of record.

15. Severability

If any provision of these Terms of Use is found to be invalid or unenforceable under Florida law, the remaining provisions shall continue in full force and effect.

16. Contact Information

For questions regarding these Terms of Use or to report violations, please contact:

Jefferson Club Condominium Association, Inc.
Email: jeffersonclubcondoassoc@gmail.com
Phone: (941) 250-7183